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Rules & Regulations




** Staff and Committee have the power to enforce these rules at all times **

Rules are subject to alteration as deemed necessary.



  1. CLOTHING:  All persons whilst riding on ORS property, must wear current approved AUSTRALIAN SAFETY STANDARDS SAFETY HELMETS and properly heeled riding boots.  All persons whilst lunging on ORS property, must wear riding gloves.  Children under age of 16 years must wear Helmets and riding gloves whilst lungeing.
  2. GATES:  All perimeter gates must be closed at all times, unless advised by Management.
  3. RUBBISH:  All rubbish must be placed in the rubbish bins provided. If bins are full please take your rubbish home with you. Do not overfill bins as rubbish just gets blown around the property.
  4. MANURE:  The owner or person who is in charge of the horse must pick up all manure, wet shavings and hair. Manure/shavings only is to be deposited in the manure pile.
  5. DOGS:  No dogs allowed at any time.
  6. CHILDREN:  Children must be kept under strict supervision at all times, and seated outside riding arenas only. Children under 12 years of age must be accompanied by an adult at all times.  No child under the age of 16 is to be left unattended at Oakwood Riding School at any time.
  7. SMOKING:  Smoking is prohibited in all areas, except in the public car park area. Cigarette Butts must not be dropped anywhere and must be disposed of safety and with consideration to other users at the facility.
  8. ORS GEAR AND EQUIPMENT:   ORS gear or horse equipment is not to be used, borrowed or lent at any time except with permission of ORS Staff/Management.
  9. DAMAGE:   All damage to any equipment or facilities must be reported to Staff or a Management immediately and written in the incident report forms.
  10. FIRE:   Please call 000 immediately and advise Staff and Agistees in the vicinity.  The ORS Fire plan is available on the website ( and the notice board outside the office.
  11. SICK OR INJURED HORSE:  If you notice a horse is in danger, is sick or injured, notify Staff, management immediately so the owner can be contacted or veterinary assistance arranged.  In the case of a horse requiring veterinary assistance and the owner is not contactable, then ORS Staff will arrange for a Vet on behalf of the owner.
  12. INJURED RIDERS:   If a rider is in danger or is injured, notify Staff or a committee member immediately. In the case of a suspected serious injury, call 000 AMBULANCE, administer first aid if trained and remain with person until ambulance arrives. All injuries no matter how small must be reported to the Office and an incident report form filled out.
  13. WASH AREAS:  Horses must not be tied at the wash area other than of the purpose of using the hose.  These facilities are solely for the washing of horses ridden or agisted at ORS.  Please do not adjust the water temperature as this is maintained by Staff.  Cars, floats, equipment should be cleaned at your own premises.
  14. OWNERS TACK & EQUPMENT:  Tack left at ORS is at the owners’ risk. Tack left at ORS must be kept tidy and only in the allocated space.  ORS reserves the right to ask Agistees to move/remove their tack and equipment at their discretion.
  15. SCHOOLIES TACKROOM:   Admittance to the Schoolies tack rooms is only for Staff, Instructors and any Clients asked to put tack away after lessons.
  16. FEED ROOM:  No feed is to be taken or used by members, Clients or Agistees. Only ORS Staff are permitted in the feed room.
  17. FEED CONTAINER & HAY SHED: ORS allows unserviced Agistees to use the supplied Container and Hay Shed to store feed and hay.  ORS reserves the right to ask Agistees to move/remove their feed/hay at their discretion.
  18. LEAVING THE PREMISES:  The indoor and outside areas must be vacated and lights turned off  by 9:15 pm.   The premises must be vacated by 10:00 pm. The last person to vacate the premises  must ensure all cats are out of the tack room; all lights are switched off; roller doors are down; and, external doors and the front gate locked.
  19. COMPLAINTS:  All complaints should be directed to the Office, preferably in writing.  Should the nature of the complaint require involvement from the Committee of Management, then the letter will be tabled at the next Committee Meeting and the outcome will be advised to the complainant.
  20. PHOTOGRAPHY:   ORS allows the use of photography (still and video) by Staff, Members, Agistees and Clients as long as the camera’s flash device is not utilised.
  21. SOCIAL MEDIA:  Any Member, Agistee or Client of ORS posting negative or derogatory remarks about ORS, its Staff or Committee on Social Media sites (including but not limited to Facebook, Twitter and Horse Forum sites), will be asked to revoke their membership, seek alternate Agistment, or seek a new riding school for future lessons.


  1. Members.
  2. Agistees.
  3. Staff and ORS authorised Instructors/Trainers.  No outside Instructors or Trainers are permitted to use the facilities at ORS unless officially booked for Clinics/Training Days, etc.
  4. Clients under instruction from ORS authorised Instructors.
  5. Competitors on a competition day approved by ORS.
  6. Riders/horses sponsored by ORS.
  7. Members of teams approved to train at ORS.
  8. Participants at clinics or training days approved by ORS.
  9. With regard to who can ride an Agisted horse, other than the Agistee – only the following situations are allowed (with the permission of the Agistee):

The horse is being ridden:

  • By an Oakwood Instructor;
  • By a rider in a lesson with an ORS authorised Instructor;
  • By a member of the Agistee’s immediate family;
  • By another Agistee or Member of ORS who has been given permission to ride by the Committee – requests should be sent in writing; membership forms can be obtained from the office.
  1. Riders looking at horses for sale from ORS members or Agistees:   The prospective buyer must sign an indemnity, medical and waiver form available from the office before riding the horse on the premises and agree to the bound by ORS rules. The prospective buyer rides at his own risk.
  2. Vets, Farriers, Physios are permitted to treat Agistee’s horses at Oakwood.



  1. Bookings for Agistment must be made at the office. ORS requires 1 (one) months payment in advance and an Agistment Agreement Form completed. Accounts are sent out on the first of the month and are to be paid within seven (7) days of receipt.
  1. Horses on Agistment must not be removed without 1 (one)  months’ notice and all outstanding accounts paid and keys returned on departure.
  2. Holding fees will apply for a period of maximum of 4 weeks, at ORS rates.
  3. Head collars and leads must always be left on the gate of the paddock or stable.
  4. ORS reserves the right to move horses where and when it is necessary.  Owners will be notified prior.
  5. Members or Agistees must seek prior permission through the office before moving horses between paddocks.
  6. All horses using the stalls, barn or any other tie up areas, must be tied up at all times.
  7. Agisted horses are not permitted extra feed unless paid for by the owner.
  8. ORS reserves the right to charge a fee to remove/add rugs to un-serviced horses when deemed necessary.
  9. ORS policy is to ensure all horses on the property are adequately nourished and ORS reserves the right to feed and charge the fee to the owner should they feel the horse is underfed.  Any continuance of an inadequate feeding regime will result in the owner being requested to seek alternate Agistment.
  10. Any agisted horse causing problems in the Mob Paddock maybe requested to be moved.
  11. Rug Policy:  Oakwood will change 1 rug only.  If temp is 16°c with no cold breeze, the heavy rug will be removed and an unlined put on. If temp is 18°c or above with no cold breeze the top rug will be removed. Woollens will not be removed by staff except in extreme circumstances.



  1. No parking in front of entrance to the buildings. Areas must be kept clear for emergency vehicles and deliveries.
  2. No parking in the Disabled Parking unless with appropriate exemptions.
  3. Floats must be parked in their allocated areas at all times.
  4. Floats parked at ORS are at owners’ risk.
  5. Floating of Horses must only be done in the designated float parks. Float parking and loading is not permitted on the Meadows side of the Property due to the through driveways and traffic flow.
  6. Driveway speed limit is 10kmph.
  7. Please ensure you Give Way to traffic on Thompsons Rd/Smiths Lane when leaving Oakwood.



  1. All lesson fees are payable prior to commencing lesson.
  2. A cancellation made less than 24 hours and more than 1 (one) hour before a lesson, is charged $30.00, less than 1 (one) hours’ notice is charged full price.
  3. All riders must sign a disclaimer, waiver and medical form before they first ride at ORS.
  4. Lessons have right of way at ALL times and other riders allowed in arena at discretion of ORS Instructor present.
  5. No more than 3 (three) lessons in the indoor at any one time at the discretion of the Instructors.
  6. Horses working in walk or halting must move to the inside track.
  7. Horses working in trot or canter must pass left hand to left hand.
  8. Riders must alert other riders for TRACK FREE, when performing lateral movements. Other riders must respect the riders’ request for FREE TRACK.
  9. Lunging is to take place only in the Outdoor Arena; NO lunging is allowed in the Indoor Arena.
  10. No more than 2 (two) horses are allowed to be lunged at any one time. Permission from other riders must be sought before any lungeing.
  11. All riders entering and exiting the arena call DOOR FREE and wait for answer.
  12. Maximum number of horses working in Indoor Arena is 12 (twelve) and Outdoor Arena is 10 (ten).
  13. When using the Cross Country paddock on your own, please inform someone you are going to be riding there.
  14. No children under the age of 12 years are permitted to ride unsupervised at any time.
  15. All manure your horse has dropped must be picked up from the arena after you finish riding.


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" The Meadows" 10 Smiths Lane Clyde North, Victoria 3978, Australia
Phone: +61 (03) 9702 6566